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Architectural Improvement
Request Form
Memorandum

Please take the time to read the instruction page for the Architectural Improvement Request Form.

ACC requests must have the appropriate supporting documentation as described on the instruction page. Incomplete requests will be returned to the homeowner, delaying the review process.

Repainting or restaining your house (trim and/or field colors) even when using the same colors requires the submission of an Architectural Improvement Request Form and color chips (paint samples) to the ACC.

Plan well in advance. Per the governing documents, the ACC has 45 days to review your request. Most requests are handled in 7 to 10 business days. The ACC does not wait for their monthly meeting to review requests. Requests are reviewed throughout the month.

You may mail your request and supporting documentation to:

The Architectural Control Committee for Piney Creek (ACC)
5800 S. Joplin Way
Centennial, CO 80015
 

You may also drop your request off at the Piney Creek clubhouse. If the clubhouse is locked, there is a mail slot through the front glass doors.

Need Help? Call the Community Manager at 303-699-8069

The Community Manager is the administration person for the ACC.
The Community Manager does not approve ACC requests.

ARCHITECTURAL
IMPROVEMENT REQUEST FORM
Online Version

Architectural Control Committee
c/o Piney Creek Clubhouse
5800 S. Joplin Way
Centennial, CO 80015

Office: 303-699-8069
Fax: 303-699-1429

Date Received:_______________________

Date to ACC:_________________________

Critical Date:_________________________
 

Applicant Name _________________________________________ Date ______________________

Address _________________________________________________ Phone ____________________

Filing Name or Number (Ex. The Ridge) ________________________________________________
 

Please review the instructions and requirements that accompany this form.

Proposed Improvement: (Describe fully, include paint chips, building materials list, landscape plan, fence layout, site plan, elevation drawings and other plans or brochures for patios, decks, structures or sheds.) Attach additional description pages as necessary.

Planned Completion Date: ______________________________
 

I understand that I must receive approval of the Architectural Control Committee in order to proceed. I understand that ACC approval does not constitute approval of the local building department and that I may be required to obtain a building permit. I agree to complete improvements promptly after receiving approval. I have read the accompanying instructions and will comply. I understand that all projects are subject to final inspection by the ACC.

Applicant Signature: ______________________________________________________________
 

DO NOT WRITE BELOW THIS LINE - COMMITTEE ACTION - TWO SIGNATURES REQUIRED HERE

_____ Action is suspended pending submission of the items listed on the attached letter.

_____ The request is approved as submitted.

_____ The request is approved subject to the requirements stated in the attached letter.

_____ The request is disapproved as stated in the attached letter.

Note: An attached letter may provide additional detail of the ACC action that is a part of this response.

Committee Member Signature _____________________________________ Date _______________

Committee Member Signature _____________________________________ Date _______________
 

Basic Information:

How long will the ACC approval/disapproval process take?

Most routine decisions made by the Committee take 7 - 10 business days. Committee actions require two signatures. You should submit your request to the Community Manager at the clubhouse. The Community Manager coordinates the distribution of the request to the appropriate Committee members. Committee members evaluate applications throughout the month and do not always wait for Committee meetings to render a decision. Requests which may not be routine (i.e. an addition to the house) may require the full 45 day review period as specified in the protective covenants. Please plan well in advance so that the Committee can make informed decisions to the benefit of the entire community.

What do you need to submit?

Along with the Architectural Improvement Request Form, you should also submit any supporting materials including brochures, blue prints, color samples, site plans, elevation drawings, etc., which will best describe your proposal. Incomplete or unclear applications will be returned to the homeowner and will delay the review process. Two (2) copies of the supporting materials must be submitted with the application. One copy will remain on file with the Committee and one copy, with comments as necessary, will be returned by mail to the applicant indicating the decision of the Committee.

Required Enclosures

Architectural and Landscape Improvements - submit two (2) copies of a site plan, material descriptions, construction drawings and any elevation drawings which are necessary to adequately explain your improvement. Plans need not be professionally prepared, but must be adequate to fully describe the improvement. Photographs are often helpful. If a manufactured improvement is planned such as, but not limited to, a gazebo, sunporch, awning, storage shed or spa, a manufacturer=s brochure should also be submitted.

Painting - submit paint samples of your requested colors (even if repainting in the same color) and describe the colors of the houses immediately next door (e.g. light tan base, cream trim). It is preferable that a photograph of your home and each neighbor=s be submitted.

Fencing - all perimeter (lot line) fencing shall be of the approved fencing type only. The approved fencing style is that of the perimeter fence bordering the common area throughout the property. All other fences, such as interior fencing to enclose patios, screen trash receptacles, support arbors, etc., shall be of a type, finish, color, etc., compatible with the approved perimeter fencing type and the building architecture. Chain link, barb wire and concrete block fencing is not allowed. The approved Piney Creek fence stain is KWAL-Howells product #8933, Red Cedar.

Mechanical Equipment/Utilities - air conditioners, heating equipment, etc., shall be installed as an integral part of the architecture whenever possible. Under no circumstances shall these items be roof mounted or located in such a way that they are visible from neighboring properties or public streets.

Play Equipment - may be erected within a fenced or screened area, but shall require the approval of the Committee. Play equipment shall be an appropriate scale and of approved materials and color. Equipment utilizing natural materials (wood vs. metal) is preferred. General guidelines for play equipments are; (1) Structure at the widest points must be a minimum of seven (7) feet from all fence and/or property lines, (2) The peak of the structure may not extend more than four (4) feet above the fence line, (3) Any platform may not extend above the height of the fence line, (4) Screening of the play structure with trees and/or shrubs may be required by the Committee, and (5) A brochure or elevation drawing of the proposed play structure and a site plan showing the proposed location, with measured distances from adjacent lot lines, must accompany the application.

Dog Houses/Runs - shall be completely screened from the view of adjacent public or private properties and streets, and shall be built from materials compatible with the house. Chain link is not allowed.

Basketball Goals - shall be approved by the Committee under the following criteria; (1) Posts must be removable from ground, (2) Portable goal posts are encouraged, (3) House mounted goals must be painted to match the base color of the house, and (4) Written permission from the nearest adjoining neighbor must be obtained.

Storage Sheds - all ancillary structures, such as green houses, storage sheds, patio covers, arbors, cabanas, etc., shall be approved by the Committee. Any such structures shall be sited and designed to be compatible with the house and all adjacent houses, fences, etc. In no case shall ancillary structures be located within the setbacks required by the County. General guidelines for storage sheds and ancillary structures are; (1) The shed must have a roof similar to that of the dwelling (i.e. wood shake), (2) The shed must be compatible with the house (i.e. same color/staining and material as the home - wood siding and/or brick), (3) The shed must reside clear of the setbacks required by the County, and (4) The shed must be free standing, fully enclosing the property bounded by the shed. Metal storage sheds are not allowed.

Additional Information:

Any approval does not apply to drainage from your lot or neighboring lots. Careful study pertaining to the proper drainage of both irrigation and storm drainage should be made of your and your neighbors= lots by qualified individuals. Maintaining proper drainage is the sole responsibility of the applicant.

It is the responsibility of the applicant to accurately identify lot lines, property lines, easements and setbacks.

It is recommended that the homeowner request evidence of insurance (both workmen's compensation and liability) from any contractor working on their behalf prior to the performance of services. Homeowners are also advised to obtain a lien waiver from the contractor upon satisfactory completion of work and final payment.

It is the responsibility of the applicant to insure that all appropriate building permits are applied for and signed off on by the county building inspector.

Homeowners should review the Protective Covenants for their filing and the Piney Creek Guidelines prior to submitting requests to the Architectural Control Committee (ACC).